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Generate commission invoices and payouts

A Commission Invoice summarizes the earnings and commissions due to a vendor for orders processed during a specific period. This helps both the merchant and the vendor easily track obligations and settle payments accordingly.

1) What is a Commission Invoice?

A Commission Invoice is a document that breaks down:

  • Vendor earnings
  • Merchant’s obligations to the vendor (commissions due)

This document helps both the merchant and the vendor keep track of all payments and commissions. The invoice can either be referred to as a Commission Invoice or a Purchase Settlement depending on whether you’re a drop shipper or a marketplace operator. Both serve the same purpose.

Note:

  • This module is designed to work globally, but tax standards may vary by country. If you need adjustments specific to your country’s taxation rules, please reach out to team@shipturtle.com for assistance.

2) Select Orders for Invoicing (In-Process Orders)

Follow these steps to select orders and push them to the payable tab:

Step 1: Use Filters

  • Filters at the top of the page allow you to:
    • Select a specific vendor
    • Choose a date range (for monthly, weekly, or bi-weekly invoicing)
  • Toggle between "By Order" or "By Vendor" to view the orders in the most convenient format.

Step 2: Select Orders from a Single Vendor

  • Each invoice can only include orders from one vendor at a time.
  • If you select orders from different vendors, the app will show an error. Ensure you're selecting only one vendor's orders when generating an invoice.

Step 3: Select Only Unpaid and Non-Invoiced Orders

  • Orders that have already been paid or invoiced will not be selected for a new invoice.
  • If you want to invoice an order again, cancel the previous invoice or unmark the order as paid before trying again.

Step 4: Use the Dropdown for Viewing More Orders

  • By default, only 10 orders are displayed to maintain speed.
  • You can increase the number of orders shown for easier selection.

Step 5: Check Delivery Status

  • Invoices are typically generated only after the order is delivered.
  • Use filters or manually check the delivery status to ensure orders are ready for invoicing.

Step 6: Push to Payable

  • Once you’ve selected the orders, push them to the payable tab for further processing.

3) Generate Payouts (Payable Tab)

After selecting the orders for invoicing, follow these steps to create payouts:

Step 1: Select Orders

  • Select the orders you want to create payouts for in the Payable tab.

Step 2: Create Payouts

  • A pop-up will appear with a summary of the invoice.
  • You can enter details such as:
    • Invoice number
    • Notes
  • These fields are optional, and you can leave them blank if preferred.

Step 3: View Payout Summary

  • The summary will show the total payable amount and payout details for each vendor.
  • Each vendor’s invoice will be generated separately.

Step 4: Generate Vendor-wise Payouts

  • If you choose to generate vendor-wise payouts, you can select the payment method to generate both the invoice and the payment simultaneously.

Step 5: Generate Payouts by Order

  • If you choose to generate payouts by order, multiple invoices for different vendors will be created.
  • These invoices will consolidate the respective payouts for each vendor's orders.
  • After generating the invoices, you can pay vendors later.

4) View Commission Invoices

After generating the invoices, you can view them in the following tabs:

a) Unpaid Invoices Tab

  • All unpaid invoices will appear in the Unpaid Invoices tab.
  • You can:
    • Pay the invoices
    • Download the invoice
    • Email the invoice to the vendor
    • Cancel the invoice (if needed)

Invoice numbers will appear for all orders related to that invoice.

b) Paid Invoices Tab

  • Once paid, invoices move to the Paid Invoices tab.
  • You can view the paid invoices and the transaction history for reference.

5) Summary of Key Actions

  • Select orders to be invoiced using filters for vendor, date range, and order status.
  • Push the selected orders to the payable tab.
  • Generate payouts for each vendor separately or by order.
  • View and manage invoices in the Unpaid and Paid Invoices tabs.
  • Make adjustments to payouts in the "By Order" view if necessary.

6) Important Notes

  • Invoice & Payment Status: ShipTurtle prevents invoicing for orders that are already paid or invoiced.
  • Multiple Vendors: Only one vendor’s orders can be included in a single invoice. Attempting to select orders from multiple vendors will trigger an error.
  • Taxes and Adjustments: If any taxes or special adjustments are needed for your commission invoices, please consult your accountant, as the module is designed to be flexible but not tax-specific.


If you’re stuck, reach us at team@shipturtle.com or open a ticket on the support page.